We care about our volunteers and we’re extremely grateful for all the work they do to help us produce our events. We want everyone to be safe, informed and have a great experience.
Please read the following Registration Information and General Volunteer Requirements & Guidelines.
To print a complete copy of our Volunteer Guidelines, click here for a downloadable pdf
The WAVE Foundation uses Shiftboard, an online scheduling software, for all volunteer registration, scheduling and messaging. In order to volunteer with us, you must create a free account.
The information obtained on Shiftboard will only be used by the The WAVE Foundation. We will not share, trade, sell or give access to your personal information to any other organization without your permission.
First, click here to go to our Shiftboard registration page. Click the "New Registration" link and fill out all required fields and press submit. Your volunteer application will be processed within 24-48 hours and we will send a Welcome Email to the email address you provide, including a username and password for the system. Please check your spam and other junk mail for this email.
Follow the step-by-step instructions in the Welcome Email to log into Shiftboard and complete your account Profile. Use the email address and password provided in the email.
Volunteers must be 16 years of age or older by the day of the event for which they are volunteering. An exception can be made for those participating as part of an organized and supervised group such as youth groups, sporting teams, etc.
Any volunteer younger than 18 MUST have a parent or legal guardian complete our Waiver of Liability on behalf of a minor on or before the day of the event.
Children, family, friends or pets are NOT ALLOWED TO ACCOMPANY THE VOLUNTEER during any of their volunteer shifts at any of our events. If a child wants to volunteer, he or she must be 16 years of age or older and register as a volunteer, per above.
Code of Conduct
Treat everyone (visitors, participants and other volunteers) with courtesy. Never discriminate for age, gender, or race. Remain calm and level-headed in all situations. If problems occur, please contact a staff member or your team leader. We are there to assist you.
A WAVE branded volunteer t-shirt will be provided to all volunteers working at our events so you can be identified as a member of our team! Please wear your t-shirt with appropriate bottoms (pants, shorts, skirts).
Weather & Safety
Cycle & Walk the WAVE is a rain or shine event and most activities are outdoors. Please do not let rain stop you from coming – we still need you! For your comfort, dress according to the weather forecast, wear flat, comfortable shoes, sunscreen, etc. Other WAVE events are typically indoors.
Work gloves are optional and recommended for some jobs (loading/unloading trucks, set up/breakdown) but are not provided.
Volunteers must be able to lift at least 20 pounds and be able to be on your feet for extended periods of time.
Food & Beverage
Only those volunteering at events will be permitted to partake in food, snacks and beverages at the event. Food will be provided for any volunteer working a shift longer than four (4) hours. We recommend you bring your own water bottle and snacks, especially if you have specific dietary needs.
We depend on your commitment to participate. Your presence and prompt arrival for your scheduled shifts are absolutely necessary. When you commit, you commit to the selected shift(s) and the entire shift time. Plan accordingly and allow enough time to park, check in, and get to your assigned shift by the required shift start time.
If the role you select requires you to attend meetings prior to an event, please make every effort to attend. We respect our volunteers’ time and only extend meeting invites if it is essential to the role. Meetings are an opportunity to get to know our team, and make sure everyone understands responsibilities and expectations.
At the end of your shift, if you have not been relieved, please tell a team leader and stay in your area until a replacement comes. If this is the final or only shift of the event, check with your team lead before leaving your shift. Plan on assisting with set up if you are working the first shift of the day; and to help breakdown and load out if you are working the last shift.
All volunteers can manage their schedule on Shiftboard, including shift additions, changes and cancellations. We work closely with our volunteers to ensure roles are suited to individuals. Please contact us with questions.
Placement & Assignment
Please note we reserve the right to reassign volunteer assignments based on prior volunteer experience, unexpected needs or shifts in events. Changes are seldom and we will do our very best to honor your first choice, but it is not guaranteed. Thanks in advance for your understanding, and patience is always a must.
General Volunteer Questions
Still have questions? Email firstname.lastname@example.org
Other Volunteer Opportunities
If you would like to be a part of our Event Team or want more information about other WAVE Foundation programs, events or group volunteer opportunities, please email email@example.com
PLEASE NOTE: The WAVE Foundation will not share, trade, sell or give access to your personal information to any other person or organization without your permission.